Inviting team members to your account
Collaborate with your team by adding multiple users with different permission levels.
Quick Answer
TubeAnalytics allows you to invite team members with role-based access control. To invite, navigate to 'Team' settings, enter their email, assign a role (Admin, Editor, Viewer), and specify channel access. Invitations are sent via email, and you can manage existing members by changing roles, modifying channel access, or removing them.
Inviting Team Members to Your Account
TubeAnalytics supports team collaboration with role-based access control. Here's how to invite and manage team members.
Understanding Roles
TubeAnalytics offers three user roles:
Admin
- Full access to all features
- Can add/remove team members
- Can change subscription
- Can delete the account
- Billing access
Editor
- Can view all analytics
- Can create and edit reports
- Can export data
- Cannot change subscription
- Cannot invite/remove members
Viewer
- Can view dashboards and reports
- Cannot create or edit
- Cannot export data
- Read-only access
Inviting Team Members
Step 1: Access Team Settings
Click your profile icon in the top right, select 'Team' or 'Team Members' from the menu, then click 'Invite Team Member.'
Step 2: Enter Details
- Email address: Their professional email
- Role: Choose appropriate access level
- Channel access: If you have multiple channels, select which ones they can see
Step 3: Send Invitation
Click 'Send Invitation.' They'll receive an email with a link to join your team, their assigned role, and instructions to create an account.
Managing Existing Members
Change roles
Find the team member in the list, click their current role, and select new role from dropdown.
Modify channel access
Click on the member's name, toggle channels on/off, changes take effect immediately.
Remove members
Click the three dots next to their name, select 'Remove from team,' and confirm removal. They'll lose access immediately. You can re-invite them anytime.
Plan Limits
Starter: 1 (you only), Pro: Up to 3, Agency: Unlimited.
Best Practices
- Use role-based access: Give editors access to data, viewers access to dashboards only
- Regular audits: Review team members quarterly
- Use email domains: Invite corporate emails, not personal Gmail accounts
- Document access: Keep a record of who has what access
YouTube Analytics & Reporting API documentation →
Removing a team member immediately revokes their access. Any reports they created remain in the account, but they will no longer be able to log in.
Frequently Asked Questions
How do I invite new team members to my TubeAnalytics account?
To invite team members, click your profile icon, select 'Team' or 'Team Members,' then 'Invite Team Member.' Enter their email, choose an appropriate role (Admin, Editor, or Viewer), select channel access if applicable, and click 'Send Invitation.'
What are the different user roles available in TubeAnalytics and their permissions?
TubeAnalytics offers three roles: Admin (full access, can manage members/billing), Editor (can view, create, edit, and export reports), and Viewer (read-only access to dashboards and reports).
How can I manage existing team members, such as changing their roles or removing them?
To manage members, find them in the team list. You can change their role by clicking their current role and selecting a new one from the dropdown, modify channel access by clicking their name and toggling channels, or remove them by clicking the three dots next to their name and selecting 'Remove from team.'
Are there any limits to the number of team members I can invite?
Yes, the number of team members depends on your plan. The Starter plan allows only one user (you), the Pro plan allows up to three team members, and the Agency plan offers unlimited team members.
What happens immediately after I remove a team member from my account?
Removing a team member immediately revokes their access to the TubeAnalytics account. They will no longer be able to log in, but any reports or data they created will remain within your account.
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